Contacts: Configuration: Bank Accounts
Purpose
The purpose of this documentation is to go over the information in the Bank Accounts section of the Configuration menu in the Contacts app for Odoo 16.
In Odoo you have the ability to save a bank account to a contact. Having this data saved makes processing and issuing payments easier as there is no need to re-enter that data.
Process
To get started, navigate to the Contacts app.
Under Configuration > Bank Accounts you'll see a sub-menu item for Banks and Bank Accounts. We'll cover those in the next sections.
Banks
Go to Configuration > Bank Accounts > Banks. Here you'll see a list of existing banks and their respective details.
To edit a record, simply click it from the list to open a new page. On that new page, click Edit. You can also add a bank by clicking NEW from the previous page and the same form will open. In this form are the following fields:
Name: Enter the name of the bank. This is the only required field.
Bank Identifier Code (BIC): Also known as the SWIFT code, this is a code that identifies banks worldwide. Enter that information here.
Bank Address: Enter the address for the bank.
Phone: Enter a phone number for the bank.
Email: Enter an email address for the bank.
When you're done, click to save.
Bank Accounts
Now that you've configured a Bank, you can go to Configuration > Bank Accounts > Bank Accounts. Here you'll see a list of bank accounts for existing contacts.
To edit a record, simply click it from the list to open a new page. On that new page, click Edit. You can also add a bank by clicking NEW from the previous page and the same form will open. In this form are the following fields, and the information entered should be specific to one contact only:
Account Number: Enter the contact's account number with this bank.
Company: Select the Contact within Odoo to associate with this account as the company. This field will only display if you have multiple companies in your database.
Account Holder: Select the Contact within Odoo to associate with this account as the account holder.
Bank: Select the appropriate bank from the drop-down list.
ABA/Routing: Enter the American Bank Association Routing number for this account.
Currency: Select the default currency for this account. This field will only display if you have multiple companies in your database.
Account Holder Name: Type in the account holder's name if it differs from the Account Holder field.
When you're done, click to save.
Good to Know!
Bank Accounts on Contact Records
From the record you just saved, click the Account Holder field and select the Arrow on the right to go to the contact record.
Under the Accounting tab, you can find the information we just put in for the company.
But, if you were to go a contact record for an employee of a company (such as Mr. James Smith from Bakery Essentials), their Accounting tab will display the message "Accounting-related settings are managed on the parent company". Click the parent company.
This will bring you back to the parent company's contact record:
You can also click Edit and add/remove bank accounts directly from the Contact record.