Events: Events Workflows: Community Chat Rooms

Process

To get started, navigate to the Events app.

Once there, go to Configuration > Settings and, under the Events section, enable Community Chat Rooms.

When you're ready, click Save.

Next, click Events and select an event from kanban view, then click Edit. Just under the Event Name, enable "Website Submenu". This will enable all options in this section. You can manually disable the other options, but be sure "Community" stays enabled.

Click Save when you're ready, then click the  Rooms smart button.

Once there, click create to open the Meeting Room form. 

Topic: Enter a topic for this room. Events can have multiple rooms, so be sure to be it specific.

Event: The event will auto-populate since you accessed this form using the smart button.

Summary: Enter a quick summary about what will be discussed in this room.

Audience: Summarize who will benefit from this room.

Is Pinned: Enabling this will make sure it's at the top of the list above any other meeting rooms for this event.

Chat Room

• Participant Count: This is the total number of participants in the room at the current time, so it is a read-only field.

• Max Capacity: Select how many people should be allowed in the room at one time. You must select from the predefined options, or set it to No Limit. These meeting rooms are equipped with video, so setting a limit with that in mind is a good idea.

• Language: To specify a language for this chat room, select it here. Leave it blank to use the user's default settings.

The reporting tab offers the date/time of the Last activity, along with the most participants at one time in the Peak participants field.

When you're ready, click Save.

Publish the Page

Next, click the  Go to Website smart button.

Toggle to   Published. 

The meeting room can now be accessing from the Events page through the Community tab.