Recruitment: Recruitment Overview

Purpose

The Odoo Recruitment Application of Odoo 16 streamlines the hiring process and provides a large degree of customization to your HR department. Posting new jobs online becomes as simple as publishing a new page on the website. Select how many positions are available for each job position and how the interview process is structured, and you're off to the races!

Applicants can submit resumes for review, and next steps can be outlined via activities. Paired with the Documents app, it's easy to acquire signatures, send and receive contracts, tax forms, written interviews, and more! 

This document covers the first steps to building your recruitment pipeline. 

Process

To get started, navigate to your Recruitment Application.


Configuration

Under CONFIGURATION > SETTINGS, you will find the following two sections:

  • Job Posting
    • Online postings: Will appear on your website in a page titled Jobs. You can choose whether or not individual job descriptions are published or not depending on their recruitment status.   
  • Recruitment Process
    • Send Interview Survey: This will allow you to send an interview survey to the applicant during the recruitment process.
    • CV Display: This will allow you to display the CV on the application form.


Interview Forms

If you choose to use interview forms in your hiring process, check the Send Interview Survey box and click SAVE. A new link will appear below,  INTERVIEW SURVEY, allowing you to navigate to your currents surveys. 

For more information, see our Surveys documentation.

Creating Job Positions

Under the recruitment overview, click NEW to create a new Job Position.

  • Job Position: Fill in the name of the job position.

When you are done, click CREATE.

Then on the job posting, click on the  Ellipsis > CONFIGURATION to add details to the record.

Recruitment

Under the RECRUITMENT tab:

  • Department: Choose the appropriate department to allocate this employee.

  • Job Location: Select the physical address where the job is located.

  • Employment Type: Select the type of employment for this job position.

  • Target: Number of new employees you expect to recruit.

  • Is Published: Set if the application is published on the website

  • Recruiter: Assign the responsible supervisor for these interviews.

  • Interviewers: Select which employees will be in charge of interviewing the candidate.

  • Interview Form: Choose an interview form for this position and you will be able to print/answer this interview from all applicants who apply for this job.

  • Website: If your company has multiple websites, use the drop-down selection to list this job to the appropriate site.

Process Details

  • Time to Answer: indicate the average expected time a application will be processed.
  • Process: Indicate the job application process for this position.
  • Days to get an Offer: Indicate how many days that the interviewee can expect to receive an offer once they pass the interview process and is selected as a desired candidate to fulfill the role.


Job Summary

Under the JOB SUMMARY tab:

  • Job Summary: this field allows you to outline the goals and requirements the applicants must have in order to qualify for the position, as well as a short overview of what the job entails.

Creating Departments

To access your departments, navigate to CONFIGURATION > EMPLOYEES > DEPARTMENTS. Departments allow you to create a general business structure to organize your employees.

For more information on Departments, please refer to our Departments documentation.

From the list view, clicking NEW will take you to this short modal window, where you can assign the following:

  • Department Name: Enter the name of the department.
  • Parent Department: If this department falls under the purview of another department, you can select it here.
  • Manager: Select the employee who serves as the manager of the department, if applicable. 

Click SAVE when finished.

Creating Activity Types

To create a new Activity Type, navigate to Configuration > ACTIVITIES > Activity Types. Activities can be customized for the hiring process, such as creating a Second Interview task that is scheduled based on the timeline of the first interview. This way, applicants are sure to get an answer regarding your interest.

To create a new activity, click NEW. You will be taken to a new form to enter the details of the new activity.

Then fill in the following:

  • Name: Give your activity type a name.

Activity Settings

  • Action: Select the action for your activity to perform. Note: Some activity types will trigger specific behavior such as opening the calendar or marking an item done when documents are uploaded. 

  • Folder: This option will only appear when the Action: Upload Document is set. This will allow you to upload documents to the folder set.

  • Tag: This option will only appear when the Action: Upload Document is set. This will allow you to define tags on uploaded documents.

  • Default User: Select a user for this activity to default assign to. Leaving this empty will allow you to manually assign the activity each time it is selected.

  • Default Summary: Enter a short summary of what the activity does. This is often left blank. 

Next Activity

  • Chaining Type: Select how the next activity will be selected. Choose between Suggest Next Activity or Trigger Next Activity.

  • Suggest/Trigger: The option that appears depends on the Action and Chaining Type selected. These fields will allow you to select from the list of existing activity types to either suggest the next activity or trigger the following activity once the current activity type is done.

  • Email Templates: Choose an email template to use for the activity if applicable.

  • Schedule: Set a number of days, weeks, or months for the next activity to occur, as well as choose when the next activity should happen, be that after the completion date of the first activity or after the previous activity deadline.

  • Default Note: Enter a note to appear on the activity.

To learn more about activities, please review our Scheduling Activities documentation.

That summarizes the components of Recruitment! See our Recruitment Workflow document to get started!  

Good to Know!

Administrators have extra configuration options.

In debug mode, the Configuration menu will also contain the following:

  • Stages: Edit the stages contained within the Recruitments Kanban. It is possible to arrange an email to be sent when the stage changes, streamlining communication.

  • Degrees: Admins can add and edit the various degree requirements and definitions, for use on job postings.

  • Sources of Applicants: Use this menu to create channels to Monster, Indeed, and other hiring resources.