USA State Payroll Rates + Resources: State of Virginia: New Hire Reporting

Purpose

This documentation outlines the processes and requirements associated with doing your new hire reporting in the state of Virginia. 

New Hire Reporting

Federal and State law requires employers to report newly hired and re-hired employees in Virginia to the Virginia New Hire Reporting Center. This site will provide you with information about reporting new hires including reporting online and other reporting options.  

Under Federal legislation, the State of Virginia asks for the following information:

Required Employee/Contractor Information:
  • Employee/Contractor Full Name (please identify first, middle, and last name)
  • Employee/Contractor Address
  • Employee/Contractor Social Security Number
  • Employee/Contractor Date of Hire
Required Employer Information:
  • Employer's Name (please use corporate name)
  • Employer's Address (please provide address where Income Withholding Orders should be sent)
  • Employer's Federal Employer Identification Number (FEIN). If you have more than one FEIN, please make certain you use the same FEIN you use to report your quarterly wage information when reporting new hires.
Optional Employee/Contractor Information:
  • Employee/Contractor Date of Birth
  • Employee/Contractor Availability of Medical Benefits
Optional Employer Information:
  • Employer's Phone #
  • Employer's Fax #
  • Employer's Email Address
  • Employer Contact Name

To register for the first time, click on the Register button. 


You may also send a completed New Hire Reporting Form to:

    Virginia New Hire Reporting Center
    PO Box 3449 Trenton, NJ 08619
    FAX: (800) 688-2680

For assistance, call the VA New Hire Reporting Center at (800) 979-9014.