USA State Payroll Rates + Resources: State of Washington: New Hire Reporting

Washington employers must report new hires to the Washington State Department of Social and Health Services.

Washington state law RCW 26.23.040 requires employers to report all new and rehired (not worked for you for at least 60 consecutive days) employees regardless of age, gender, or the number of hours worked within 20 days of hire.

You will need the following information for each new hire:

Employer

• Company Name

• Company Address

• Federal Employer Identification Number (FEIN)

Employee

• Employee Name

• Employee Address

• Employee Social Security Number

• Employee Date of Birth

• Employee Date of Hire (the date on which the employee first performed services for pay, or returned to perform services for pay)

You can report new hires in several ways. The Washington State Department of Social and Health Services prefers you report online through My Secure DSHS. To establish an account from this page, click Sign up. 

You also have the option to report your new hire by calling the Washington State Department of Social and Health Services at (800) 562-0479. 

You can also complete and submit the State of Washington New Hire Reporting form, a W-4 form, a computer print out or list to:

    New Hire Program
    PO Box 9023
    Olympia, WA 98507-9023
    Fax: (800) 782-0624

For more information, please visit the New Hire Reporting page of the Washington State Department of Social and Health Services, or contact the department at (800) 562-0479.