USA State Payroll Rates + Resources: State of Texas: New Hire Reporting

The purpose of this documentation is to outline the processes and requirements associated with reporting new hires in the state of Texas.  

New Hire Reporting

In Texas, you are required to report new hires to the office of the Attorney General of Texas Child Support Portal.

Federal and state law requires employers to report new hires and rehires within 20 calendar days from the date in which the employee starts earning wages. If reporting electronically, employers are required to report 12 to 16 days apart. 

Rehires: An employee is considered to be rehired on the first day on which the employee is owed compensation by the employer following a termination of employment or lay-off. If an employee who is returning to work is required to complete a new W-4 form, they must be reported as a new hire. This applies to seasonal, temporary, part-time, and full-time employees. If the returning employee had not been formally terminated or removed from payroll records, there is no need to report that employee as a new hire. If the employee was under income withholding when previously employed by that employer, income withholding would still be required by the employer. 

Employers need the following information for each new hire:

Employer

• Company Name

• Company mailing address—if different from payroll address, provide payroll address

• Company Federal Employer Identification Number (FEIN)

• (Optional) Employer's phone and fax number

• (Optional) SEIN—State Employer Identification Number

• (Optional) DBA—Doing Business as

Employee

• Employee Name

• Employee Address

• Employee Social Security Number

• Date of Hire

• (Optional) Date of Birth

• (Optional) Salary/wages

• (Optional) Pay frequency

You can report new hires in several ways: To report online, visit the Attorney General of Texas Child Support Portal. Once there, click Request New Account.