USA State Payroll Rates + Resources: State of Oregon: New Hire Reporting

This document outlines the processes and requirements associated with reporting new hires in the state of Oregon. 

New Hire Reporting

Employers in Oregon must report new hires to the Oregon Department of Justice Division of Child Support. 

Oregon law requires employers to report within 20 days all new hires and re-hires, including temporary staff, to the Division of Child Support of the Oregon Department of Justice. Employers must report the first day of work for each new hire. A "new hire" is any employee who must fill out a W-4 form, or any returning employee who has been absent for over 60 days. 

Employer

•  Employer Federal Identification Number (FEIN)

• State Identification Number

• Employer contact details

• Employer Payroll contact details

• Employer Contact Name

• Health insurance availability and Union information (if applicable) 

Employee

• Full Name

• Date of Birth

• Social Security Number

• Contact Details

• First Work Date

You can report new hires in several ways. The fastest way is through the Oregon Employer Services Portal. Once there, click New User Register. 

You also have the option to fill out the Oregon New Hire Reporting Form and mail or fax it to:

    Employer Services
    Division of Child Support
    Oregon Department of Justice
    4600 25th Ave. NE, Ste. 180
    Salem, OR 97301
    FAX: (877) 877-7415

For more information, please refer to the Frequently Asked Questions document or the Report New Hires page of the Oregon Department of Justice Child Support website. You can also contact Employer Services at 1-866 907 2857 or by email at [email protected].