USA State Payroll Rates + Resources: State of Utah: New Hire Reporting

Purpose

This documentation outlines the processes and requirements associated with reporting new hires in the state of Utah.

New Hire Reporting

Utah requires employers to report new hires to the Department of Workforce Services.

According to the New Hire Reporting Handbook, empoyers must report all newly hired or re-hired employees within 20 days of their first day of work.

You'll need the following information for each new hire:

Employer:

Name
Federal Employer Identification Number
Mailing Address

Employee:

Name
Social Security Number
Mailing Address
Date of Hire or Rehire
(Optional) Date of Birth

You can report new hires in several ways. The fastest is through the Department of Workforce Services Website. Once there, click File New Hire Report .

You can submit up to three individual new hires via telephone by calling (801) 526-9235.

You can also submit the Utah New Hire Registry Reporting Form, the employee's W-4 form, computer printouts, or other printed information that provides all seven of the mandatory data elements listed above. These can be submitted electronically or via CD as per the New Hires Record Layout specifications.

Forms may be faxed to 801) 526 4391 or be mailed to:

    Utah New Hire Registry
    140 E 300 S
    P.O. Box 45247
    Salt Lake City, UT 84145-0247
FAX: (801) 526-4391

For more information, please refer to the New Hire Reporting Handbook, the Info Links on New Hire Reporting, or the Employer Handbook on the Department of Workforce Services website.