USA State Payroll Rates + Resources: State of New Jersey: New Hire Reporting

Purpose

The purpose of this documentation is to outline the processes and requirements associated with reporting new hires in the state of New Jersey.

New Hire Reporting

In New Jersey, you are required to report new hires and rehires to the New Jersey Child Support Employer Services Portal.

N.J.S.A. 2A:17-56.61 requires all employers to submit their new hire reports within 20 days after the employee is hired, re-hired, or returns to work. Employers who submit reports magnetically or electronically shall submit the reports in two monthly transmissions if there are employees to report, 12 to 16 days apart.

Re-hires or Re-called employees: Employers must report re-hires or employees who return to work after being laid off, furloughed, separated, granted a leave without pay, or terminated from employment. Employers must also report any employee who remains on the payroll during a break in service or gap in pay and then returns to work. This includes teachers, substitutes, seasonal workers, etc.

You'll need the following information for each new hire:

Employee's Name
Employee's Address
Employee's Social Security Number
Employee's Date of Birth
Employee's Date of Hire
Employer's Name (use the corporate name)
Employer's Address where Income Withholding Orders should be sent.
Employer's Federal Employer Identification Number (FEIN). If you have more than one FEIN, make certain you use the same FEIN you use to report your quarterly wage information when reporting new hires.

The following information is optional for you to provide:

Employee's Availability of Medical Benefits
Employer's Phone Number
Employer's Fax Number
Employer's Email Address
Employer Contact Name

You can report new hires in several ways. The fastest and most efficient way is through the New Jersey Child Support Employer Services Portal. Once there, click Register.

Here, you'll have the option to create your own Electronic New Hire Report. You can also fill out the New Jersey New Hire Reporting Form, submit a printed list containing all the required information on the New Hire Reporting Form, or submit a W-4 as a new hire report. Mail or fax all non-electronic reports to:

    New Jersey Child Support
    Employer Services Portal
    P.O. Box 4654
    Trenton, NJ 08650
Fax: (800) 304-4901

For more information, you can refer to the Reporting Fundamentals page on the New Jersey Child Support Employer Services Portal, or contact the New Jersey Child Support Employer Services Portal toll-free at (877) 654-4737.