USA State Payroll Rates + Resources: State of New Jersey: New Hire Reporting

Purpose

The purpose of this documentation is to outline the processes and requirements associated with reporting new hires in the state of New Jersey.

New Hire Reporting

In New Jersey, you are required to report new hires and rehires to the New Jersey Child Support Employer Services Portal.

N.J.S.A. 2A:17-56.61 requires all employers to submit their new hire reports within 20 days after the employee is hired or re-hired or returns to work. Employers who submit reports magnetically or electronically shall submit the reports in two monthly transmissions (if you have employees to report), 12 to 16 days apart.

Re-hires or Re-called employees: Employers must report re-hires or employees who return to work after being laid off, furloughed, separated, granted a leave without pay, or terminated from employment. Employers must also report any employee who remains on the payroll during a break in service or gap in pay and then returns to work. This includes teachers, substitutes, seasonal workers, etc.

You'll need the following information for each new hire:

Employer:

Corporate Name
Address where Income Withholding Orders should be sent.
Federal Employer Identification Number (FEIN). If you have more than one FEIN, make certain you use the same FEIN you use to report your quarterly wage information when reporting new hires.
(Optional) Phone Number
(Optional) Fax Number
(Optional) Email Address
(Optional) Contact Name

Employee

Name
Address
Social Security Number
Date of Birth
Date of Hire
(Optional) Availability of Medical Benefits

You can report new hires in several ways. The fastest and most efficient way is through the New Jersey Child Support Employer Services Portal. Once there, click Register.

You also have the option to create your own Electronic New Hire Report.

You can also fill out the New Jersey New Hire Reporting Form, submit a printed list containing all the required information on the New Hire Reporting Form, or submit a W-4 as a new hire report. Mail or fax all non-electronic reports to:

    New Jersey Child Support
    Employer Services Portal
    P.O. Box 4654
    Trenton, NJ 08650

You can also fax the reports to (800) 304-4901

For more information, you can refer to the Reporting Fundamentals page on the New Jersey Child Support Employer Services Portal, or contact the New Jersey Child Support Employer Services Portal toll-free at (877) 654 4737.